6 Packing Tips for Your Upcoming Business Trip

Traveling for business can be pretty fun. There’s the excitement of going somewhere different and new experiences. And of course, there’s the fact that you’ll get out of the same old office you’re used to going to every day. However, what’s not so great about traveling? Packing.

It’s safe to say that packing luggage can often feel pretty overwhelming and stressful. What in the world should you bring with you? How many outfits will you need and do you need to be prepared for specific events? Do you need more than one pair of shoes? And how exactly is all of this going to fit into one suitcase?

Instead of going into panic mode, we’re sharing a few packing tips for your upcoming business trip. With this advice, you’ll be sure to bring everything you need and you’ll be able to pack with as little stress as possible.

1. Don’t Procrastinate on Packing

This piece of advice shouldn’t be taken lightly. If you want to eliminate the panic and frustration that can sometimes come along with packing luggage, don’t leave it until the last minute. The morning of your trip (or even the night before) is not the ideal time to start planning outfits and packing a suitcase. It will more than likely lead to you forgetting something important.

Instead, give yourself plenty of time to pack. The smart decision would be to get your bag packed a couple days ahead of time. Then, you’ll be prepared and ready to go when it’s time to head out.

2. Review the Itinerary for Your Trip

Before you even get started with packing, you should review the itinerary for your trip (should you have one). You need to know how long you’ll be gone, as this will dictate how many fresh outfits you need to bring along. Plus, you need to know if there are any specific events you’ll be attending and if those events have a certain dress code.

For instance, if you know you’ll be attending meetings, your best professional attire will be a must. If you’ll be catching up with friends in the area, you might want to pack jeans and a t-shirt for something casual. Knowing what you’ll be doing during your business trip will make packing much easier.

And if you have extra space in your luggage, it never hurts to bring a few options along with you. This way, you’ll be prepared if something gets stained or if another event comes up at the last minute.

3. Choose Smart Clothes

To keep it super quick and simple, be smart with your clothing choices. By packing wrinkle-free fabrics, you won’t have to worry about ironing or steaming. Everything will be ready-to-wear straight out of your bag. Plus, you can’t go wrong with packing neutral colors like white, black, gray, and navy. This will ensure you’re ready for anything your business trip throws at you—from formal meetings to casual dinners.

4. Invest in Nice Luggage for Travel

The final piece of advice we have for your upcoming business trip is to invest in nice luggage. If you’re still using that dingy, beat-up luggage that you first bought in high school, it’s time to let it go. Choose something that’s high-quality and will last you a lifetime. Not only does this give off a good impression to those you may be traveling with, but you’ll feel good knowing your belongings are secure. Opt for something with multi-directional wheels for ease of use, an ergonomical grip, and even a hard shell for durability. Luggage such as Mia Toro Italy is known for their high-quality, inexpensive, and comfortable business-appropriate luggage (e.g. their Industrial Texture collection).

5. Make Sure You Bring the Essentials

Toiletries, chargers, and medication, oh my! One of the reasons it’s so important to give yourself plenty of time to pack is that you don’t want to forget any of the essentials. There’s nothing worse than getting to your destination and discovering that you’ve forgotten something important like medication you take every day, deodorant, or your laptop charger. (No one wants to have to purchase a new phone charger at the last minute!)

Get a bag to house all of your favorite toiletries like your toothbrush, toothpaste, floss, and deodorant. And if you’re not into hotel shampoo and conditioner, put some of your favorites into travel-sized bottles to bring along.

And of course, don’t forget to grab any chargers you might need. There’s a pretty good chance you’ll want your smartphone charger, laptop charger, and perhaps a charger for that smartwatch of yours. When not in use, keep these things in your suitcase so you don’t accidentally leave them behind in your hotel.

6. Pack Any Must-Have Items or Valuables in Your Carry-On

Let’s say that you have a very important presentation to give on your upcoming business trip. You spent hours preparing a gorgeous slideshow to go along with this presentation. You decide to put your laptop in a bag that you check at the airport. But when you arrive at your destination, your luggage is nowhere to be found! Your suitcase, along with the laptop housing your presentation, are gone. Don’t be afraid… But it does happen.

If there’s anything important that you absolutely need for your trip, put it in your carry-on. You won’t have to worry about losing something crucial should your luggage disappear. The same goes for any valuables. By keeping all of your must-have items with you, you have less to worry about.

And, if you’re truly afraid of losing your luggage in transit, consider shipping it.

How to Choose the Best Luggage for Traveling

Whether you’re a frequent flyer or you just take the occasional vacation away, it’s important to choose the right luggage for your adventure. Not only do you need something that’s going to hold all of your belongings, but it also needs to keep everything safe (whether you decided to store your luggage or not). This is often a daunting task for travelers because there are so many options out there to choose from.

We’re making the decision a little easier for you by sharing some advice on how to choose the best luggage for traveling. After all, the right storage will make your trip go much more smoothly, right?

Select Hard Shell or Soft Shell

One of the first things you may want to consider when purchasing a new piece of luggage for traveling is what the exterior is made out of. As you hunt for your perfect luggage, you’re going to encounter suitcases that have either a hard or soft outer shell. The one you choose to go with will depend on your needs when traveling.

The hard shell suitcases on the market today are often made with a polycarbonate exterior. These shells are durable, so they offer some extra protection for your belongings that are stored inside. This is perfect for carrying any of your tech gadgets with you. The hard, polycarbonate shell is also great because it’s easy to clean by simply wiping it down.

On the other hand, you might be more drawn to the soft shell luggage. These are typically made from leather or a heavy fabric. If you’re going to be storing your luggage in an overhead compartment while on the plane, the soft shell suitcase should have no problem making the squeeze into this tight space. Plus, you’ll appreciate the added storage that outside pockets add!

Choose the Right Size

Another important factor when choosing the best luggage for traveling is the size. The size of your luggage is going to depend on a variety of things. First, you’ll want to consider the airline you’re flying with to learn what their luggage allowance is because everyone has different regulations. Also, will you choose a carry-on or will you be checking your luggage?

Another thing to keep in mind is that you shouldn’t choose luggage that’s a struggle for you to manage when it’s empty. You need something that you can handle because there typically won’t be anyone around to help you lift or carry your bags. Make sure the luggage you decide to purchase doesn’t put on a strain on you physically.

Go for Something Lightweight

If you want to save some money while traveling, you likely want to avoid any kind of overweight baggage fees. And while that largely depends on what you’ve packed into your bag, it also depends on the weight of the luggage you’re bringing on board. For this reason, you should consider how much a bag weighs before making your purchase.

Instead of going for a heavy, bulkier bag, go for something that’s lightweight. You always want to go for a lighter piece of luggage to help you save cash while traveling. There are plenty of options on the market that are advertised as being lighter, so you’ll want to look into those to avoid added fees when flying.

Get Functional Wheels

When traveling, wheels on a suitcase can make a huge difference. Instead of having to carry a heavy bag, you’re able to pull it behind you or push it in front of you to get around quickly. It really takes the stress out of navigating the busy airport. However, you’ll have to choose between two wheels or four when selecting your new luggage.

Suitcases with two wheels are easy to maneuver, but they’re also prone to tipping over if they’re not balanced. On the other hand, you can select a suitcase with four wheels, which will stand upright. They’re also easy to move around, plus can be pulled sideways since they have a wider range of movement. If you choose four wheels, make sure the suitcase you purchase has a locking system though, otherwise they won’t stay in place!

Choose an Expandable Zipper

Trying to fit all your things into a suitcase can often be a challenge! It’s even more difficult when you’re returning home with a few extra things in your bag! That’s why it’s a great idea to choose something with an expandable zipper. It’ll allow your bag to grow, thus giving you a little more space to pack everything in. Just be aware that an expanded suitcase may have trouble fitting into an overhead compartment!

Get Compartments for Organization

If you’re someone who loves to be organized, especially when traveling, you’ll need to consider what kind of compartments are inside the luggage you buy. Zipper pockets both inside and outside your bag provide a place for everything you’re bringing on your trip. If you fall in love with a bag that doesn’t have as many compartments, you could also purchase a luggage organizer to keep things tidy.

Pick Your Durability

The last tip to keep in mind when choosing the best luggage for traveling is durability. You want something that is made of quality materials and will withstand your travels time and time again. You’ll also want to consider where you’re flying to and any activities your luggage may need to endure.

A long-lasting piece of luggage is made of quality material, has tough wheels, sturdy handles, and strong zippers. You don’t have to break the bank for quality luggage, but you also don’t want the cheapest option on the market either. Great luggage should last you a long time and will be worth the price you pay.

Luggage options to consider…

What is your favorite luggage for traveling? Let us know in the comments!

6 Tips For Traveling Stress-Free

For most people, the act of traveling is stressful even just thinking about it. That’s because there are so many unknown variables that could go awry. Forgetting essential items, plane delays, losing something… All of these small stresses add up and lead to anxiety.

You vacation should be relaxing, not cause you to hyperventilate! To help you keep stress to a minimum when traveling, we’re sharing our top six tips below…

1. Get organized.

One of the main reasons you get stressed when traveling is because there is so much to think about. From packing to getting to the airport on time, your mind is constantly racing, trying to make sure everything is complete. The easiest way to relieve travel-related stress is to keep yourself organize. Here are a few simple tips…

  • Make a travel itinerary so you know everything that needs to be done and where you need to be at all times. This will take some of the pressure off of remembering every little detail.
  • Don’t just throw all your stuff into a bag and call it packing. Keep your items organized in your luggage or backpack so if or when you need to grab something important (for example, your passport) you aren’t rummaging through everything and panicking while you try to find it.
  • While we’re talking about packing, you should create a packing list and keep it in your bag. This not only helps you remember everything you need to pack for your trip but it also ensures that you don’t leave anything behind.

2. Store your luggage.

The absolute last thing you want to worry about when traveling is carrying around your luggage. It can be bulky, get in the way, and (worse) it could get forgotten or stolen. If you’ve arrived at your destination but can’t check in yet, leave your bags with City CoPilot. It will give you one less thing to think about while you enjoy your time away!

3. Be secure.

We’ve all heard horror stories of people getting their luggage stolen or losing their passports while on vacation. To keep yourself anxiety-free, you’ll want to avoid these types of situations at all costs. The only way to do that is by staying secure. To precautions to lock up or hide valuables, keep your passport on you at all times, and definitely get travel insurance. Yes, it may be a bit more work and money but it will give you peace of mind as you travel.

4. Understand things will go wrong.

This might sound a little counterintuitive to the whole theme of this blog post but we’re being realists here. Things might go wrong and that is okay. As long as you’ve taken the necessary steps to protect against a worst case scenario, you’re going to be fine. Here’s a “worst case” example, let’s say you lose your passport. If you have a copy of it hidden away in your luggage or a picture of it on your phone, you can go to a local US embassy to get a temporary one.

5. Get enough sleep and stay energized.

Traveling tired is a surefire way to make mistakes. You need your brain to be working correctly. Obviously, the first step is to make sure you get a good night’s sleep. Eight hours of uninterrupted sleep is key. However, if for some reason you’re unable to get enough sleep, you may need to rely on coffee or even brain optimizing supplements to keep you focused.

6. Relax a little.

Traveling doesn’t have to be stressful. It is what you make of it. Regardless of whether you’re going on a business trip or vacation, you can still have fun and enjoy yourself. To keep your mind from worrying, pack some things to entertain you during the down times—books, movies, and games will all get the job done.

luggage storage discount nyc

Get 25% Off Short Term Luggage Storage In Brooklyn or Manhattan!

Need short-term luggage storage in Brooklyn or Manhattan? City CoPilot has you covered. We provide safe, secure overnight luggage storage whether you’re in the middle of a move, changing AirBnbs, or taking a short trip to Washington DC or Niagara Falls. City CoPilot’s multiple locations to make daily and overnight luggage storage affordable, safe, secure and easy.

Did you know? Guests can store luggage at our Brooklyn location for up to a week. But that’s not the only news we want to share: City CoPilot now offers a luggage storage discount! Pre-book your luggage storage reservation at one of our locations now to get 25% off!

Grandma Pizza Williamsburg Pizza

Luggage Storage And Pizza: A NYC Love Story

New York City is the place for pizza and Team City CoPilot eats our fair share of pie, so check out our favorite pie shops from Midtown Manhattan to East Williamsburg in Brooklyn!

Motorino. Motorino may be a global chain but their New York City locations make you feel like a local. We recommend the Sopressata Super Piccante. Team City CoPilot frequents their East Village location, just up the road from our Lower East Side luggage storage location on Allen Street.

Gruppo. You like thin crust? You’ll love Gruppo then. Located in Alphabet City near Tompkins Square Park, this New York original is perfect for families because it opens early and it’s pretty affordable. (They also a great wine selection for thirsty parents.)

Amadeus Pizza. Family owned and operated for over 25 years, Amadeus has two convenient locations near our Times Square luggage storage location: one on 8th Avenue and 49th street (just two blocks from the Greyline Visitor’s Center) and another at 408 8th Avenue. It’s the perfect pizza spot if you’re traveling to or from Penn Station or seeing a show at Madison Square Garden. Trust us on this: try the garlic knots.

Roberta’s. Roberta’s is truly a Brooklyn staple. You may wait in a line to eat here, but this Bushwick staple is worth it. The El Supremo pizza does not disappoint.

Williamsburg Pizza. Full disclosure: with two pizza shops so close to our luggage storage location in Williamsburg and in the Lower East Side, we eat a lot of Williamsburg Pizza. The Grandma slice is our hands-down fave!

It’s impossible to hold a slice and schlep your luggage on the streets of New York, so be smart and store your bags will us while you grab a slice. You can choose from our multiple locations for luggage storage in the East Village, West Village, Midtown Manhattan or Williamsburg Brooklyn. City CoPilot’s your wingman in the city for safe secure locker or baggage storage in NYC and pizza recommendations.

Photo: Williamsburg Pizza
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